Fees & Fund Management

• Workshop Accounts – Establishing & Using
• Purchasing – Step 1: Purchase Request
• Purchasing – Step 2: Expense Submission
• Use of BLT PCard for District Related Purchases
• Sponsorship/Deposits
• Fee Based Programs
• Postage Request
  • Stamps.com Online Portal
• Annual Reviews of External Accounts
  • Summary of Support Group Accounts
  • Annual Review of Support Group Funds form   
  • External Support Group Fund Review Form
  • More Info

Budget Forms

• CB-5 – has moved to an online version, for more information contact the District 12 Office 956-968-5581
• Certification of County Expenditures (Blank) (Sample)
• Budget Recommendations (Blank) (Sample)

Property & Inventory

• Inventory – Forms & Info
• Options for Removing office computers
• Computer Purchasing Program (County Cost Share)
• Equipment & Banners for Checkout

Center Operations

• District 12 Holiday Schedule
• D12 Personnel Directory
• District 12 Facility Reservation Request
• Facility Use Guidelines – Weslaco Center
• Facility Weslaco Center Program Report
  • Report Form

Human Resources

References

• 2021 – 2022 Important Dates – District 12 Calendar
• County Personnel Update
• Regional Onboarding Guide
• Professional Work Scheduling Policy

Reports

• Submitting Monthly Agent Court Reports
• D-843 Commissioners Court Report  (PDF) (Word)
  • (Sample) (Sample – Large County)
  • Texas Data Report  Instructions & Example (may be attached to D-843)
• D-360 Monthly Schedule of Travel  (PDF) (Word) (Sample)
• D-738 Office Conferences  (Instructions) (D-738) (Schedule of Activities)
• Weekly Texas Crop Weather Survey

Forms

• Job Responsibilities (PDF) (DOC) – Example (forms updated 10/2020)
  • County Coordinator Duties
  • 4-H Coordinator Duties
• Consulting/Outside Employment Request
• Study Leave Form – to Request Approval, (Procedures)
• Support Staff Evaluation Summary
  • Sample Template – County Support Staff Position Description
• Group Method Report
• AgriLife Forms Site

Compliance

• County Retention Guide (Includes 4-H), State Records Retention Schedule
• Extracurricular Activities & 4-H Eligibility Issue including Adjunct Faculty Status Packet
  • Declaration of Eligibility Form
  • Sample Forms
• Employee Student/Tuition Assistance Scholarship (TAMUK)
• Background Data Form
• Local Civil Rights Report
• Program & Compliance Review Document
• Compliance Review Rotation 2017-2022
• Probationary Progress Review (CEAs)
• Required Workplace Posters