Fees & Fund Management

• Extension Accounts – Establishing & Using
• Purchasing – Step 1: Purchase Request
• Purchasing – Step 2: Expense Submission
• Use of BLT PCard for District Related Purchases
• Sponsorship/Deposits
• Fee Based Programs
• Postage Request
  • Stamps.com Online Portal
• Annual Reviews of External Accounts
  • Summary of Support Group Accounts
  • Annual Review of Support Group Funds form

Budget Forms and Processes

• CB-5
  • CB-5 FY24 Instructions / CB-5 Instructions with Visuals
  • CB-5 Instructional Video
• Certification of County Expenditures (FY24 County Expenditure Certification Laserfiche Form – Instructions)
• Budget Recommendations (Fillable Form) (Sample)

Property & Inventory

• Inventory – Forms & Info
• Options for Removing office computers
• Computer Purchasing Program (County Cost Share)
• Equipment Check Out Request

Center Operations

• District 12 Holiday Schedule FY2025
• D12 Personnel Directory
• Specialist Directory 2024
• County Personnel Update (Please update as needed)
• District 12 Facility Reservation Request
  • Facility Use Guidelines – Weslaco Center
• Facility Weslaco Center Program Report
  • Report Form
• Fleet Reservation Request

Human Resources

References

• FY24 Important Dates

  • Administrative
  • Onboarding
  • 4-H

• FY25 Important Dates

  • Regional Calendar 2025
  • District 12
  • Regional Dates
  • Onboarding
  • Deadlines & Holidays

• County Personnel Update
• Regional Onboarding Guide
• Professional Work Scheduling Policy
• Request a New ID Card

Reports

Submitting Monthly Agent Court Reports

• D-843 Commissioners Court Report
  • PDF – A&M/ Word – A&M
  • PDF – A&M PVAMU / Word – A&M PVAMU
  • SAMPLE /
  • SAMPLE – Large County
• D-360 Monthly Schedule of Travel
  • PDF – A&M/ Word – A&M
  • PDF – A&M PVAMU / Word – A&M PVAMU
  • SAMPLE
• D-738 Office Conferences
  • PDF – A&M / Word – A&M
  • PDF A&M PVAMU/ Word – A&M PVAMU
  • SAMPLE
• Weekly Texas Crop Weather Survey

Forms

• Job Responsibilities (PDF Template) (Word Doc. Template) –
  • Job Responsibilities Example
  • Annual Assignment of Job Responsibilities w-Instructions
  • Duties of the County Coordinator
  • Duties of the 4-H Coordinator
• Huron Research Suite
  We are please to announce the new disclosure system that will be used to centralize Financial Conflict of Interest and Conflict of Commitment Disclosures, and Faculty Consulting/External Employment Approval Requests. Please use your existing NetId/UIN via SSO.
• Advance Degrees
  • Application for Graduate Study
  • AG-489 Educational Release Form
  • AG-490 – Doctoral Ed. Assistance Program Application
  • Procedures
• Support Staff Evaluation Summary
  • Sample Template – County Support Staff Position Description
• Group Method Report
• AgriLife Forms Site

Compliance

• County Retention Guide (Includes 4-H), State Records Retention Schedule
• Texas 4-H Management Webpage
  • 23-24 Adjunct Faculty – Word Doc. *most recent as of 07/24
  • Extracurricular Status Request
  • Academic Eligibility Process
• Employee Student/Tuition Assistance Scholarship (TAMUK)
• Background Data Form
• External Support Group Fund Review Form
• Local Civil Rights Report
• Program & Compliance Review Document
• Compliance Review Rotation Schedule 2023-2028
• Probationary Progress Review (CEAs)
• Required Workplace Posters